Privacy Policy

Exit Software Ltd gathers and collects your personal information in accordance with this privacy policy and in compliance with The General Data Protection Regulations (GDPR) and the Data Protection Act 2018 which may be amended from time to time.
We are committed to preserving your privacy and this policy provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.
This policy applies to all stakeholders and sets out how Exit Software uses and protects the personal data which we hold in relation to them. We reserve the right to make changes to this policy from time to time and they will be posted on this page.

Who we are

Exit Software Limited is a Company registered with Companies House in Scotland, register number SC189012.
We are a "Data Controller" which means that we are responsible for deciding how we hold and use your personal information.

Personal information that we collect.

We collect a range of personal information relating to you, including where applicable:

Name and job title.
Contact information including email address.
Date of Birth.
Demographic information such as post code and company name.
Any other information required to carry out our duties in a professional capacity.

Legal basis

The legal basis for collecting the data is Legitimate Interests.

How we use your personal information

We use your personal information as follows:

To maintain our relationship with you.
To decide on and notify you about prices and changes.
To provide evidence in any dispute or anticipated dispute between you and us.
To obtain credit references, credit checks and for debt collection, fraud detection and prevention and risk management purposes.
To process orders and provide agreed goods and services to you.
For invoicing purposes, processing payments, account set up and maintenance.
To communicate with you, including to respond to information requests/enquiries submitted and/or to obtain your feedback on our products and services.
For record keeping, statistical analysis and internal reporting and research purposes.
To fulfil legal obligations.

Will the data be shared with any third parties?

We will share your personal information only when it is required by law or in the course of a legitimate business transaction. We use the following third-party providers and expect them to respect your information and treat it in accordance with the law:

HMRC – Statutory requirements.
Accountants – Annual accounts.

We do not disclose, share or sell your data unless required to do so by law. No third-party service providers are permitted to use your personal information in any way other than for a specified reason and in accordance with our instruction.

How long the data is stored for

We will only store your personal data for as long as is required to fulfil the purpose it was intended for, satisfying any legal, accounting or reporting requirements.

How the data is stored

It is stored in an identifiable format which may be hard copy and/or electronic. Electronic data is stored on a server that is based in the UK.

Safeguarding measures

Exit Software Ltd takes every reasonable measure to protect and secure your personal data. Our security measures include:

Locked cabinets (hard copy information).
Managed anti-virus and patch management.
Firewall protection.
Servers kept in secure locations.
Restricted access on electronic data.

Please be aware that using the Internet for email or our website is not fully secure but once the information is received with us we use strict procedures to prevent unauthorised access.

Cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Our site does not use cookies however links to third party web sites may use cookies.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Data Subjects rights

Data subjects can request copies of their personal data held by contacting Exit Software Ltd by email at info@exitsoft.co.uk

Contact Us

If you have any queries, concerns or complaints these can be raised by contacting Exit Software Ltd by email at info@exitsoft.co.uk or George McIntosh at: Broadfold Business Centre, Broadfold Road, Bridge Of Don, Aberdeen AB23 8EE. Tel 01224 706448

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO's address is:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk